Title: GSD Principal Office & Admin Specialist
Hiring Company: University of Minnesota
Company Description: The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
Location: Twin Cities, MN, US
Job Type: Part-Time
Application Deadline: None Specified
This is a part-time position (20 hours/week) and is represented by AFSCME Clerical Bargaining Unit. Dues or Fair Share deductions will be made.
Salary Range: $15.23 – $21.81
Act as department receptionist, serving as a central point of information and referral for the department. Answer German, Scandinavian & Dutch (GSD) & Slavic Languages & Literature (SLL) phones and check GSD & SLL e-mail accounts; respond to questions or refer as appropriate. Assist students and visitors by answering questions or referring them to the appropriate place. Sort, screen, distribute & prepare US mail, campus mail, and FedEx shipments. Order mail room supplies. Post notices to bulletin boards. Maintain the department database and tutor/translator lists. Maintain GSD Facebook page, post weekly. Produce and send out bi-weekly e-mail newsletter to GSD with upcoming events and announcements. Assist with GSD intranet and website updates.
Course information. Compile and maintain current course information, including course changes (date, time, place). Monitor and record enrollment during registration, on the second day, and after the second week. Use PeopleSoft to enter instructor information, open and cancel sections, and adjust enrollment caps as directed. Enter instructor office hours and teaching information into GSD/SLL database and post outside of the main office. Coordinate updates to the online ClassInfo system. Organize preparation, distribution and submission of Student Rating of Teaching (SRT) forms.
Textbook orders. Work with instructors to provide textbook orders to bookstore; request desk copies from publishers; maintain GSD lending library of desk copies. Purchase desk copies from the bookstore when the publisher does not provide them.
Maintain supply inventory. Order office supplies through EFS as needed; order stationery. Assist personnel with supply needs.
Financial. Reconcile P-cards and process expense reimbursements for some faculty & P&A staff, enter relevant data into GSD/SLL travel database. Reconcile own P-card.
Miscellaneous. Plan and coordinate GSD events. Assist personnel in the use of the fax and photocopy machines; call for service when required. Arrange any necessary repair of furniture, locks, equipment etc. Instruct student worker for providing assistance on some of the above listed projects. Other duties as assigned.
The Department of German, Scandinavian & Dutch (GSD) and the affilated Program in Slavic Languages and Literatures (SLL) are engaged in the interdisciplinary study of literature and culture. In GSD, undergraduate and graduate programs are available in German, Dutch, Finnish, Norwegian, and Swedish. SLL offers an undergraduate program in Russian and instruction in the Russian and Polish languages.
Faculty research fields range from cultural studies and gender studies to intellectual history, transnational studies, poetry, folklore, film, and second-language acquisition.
HS graduate/GED plus two (2) years of experience in general office setting. Post high school training/education may be substituted for up to one (1) year of experience. Public contact experience and computer skills to include proficiency in word processing.
Ability to prioritize, meet deadlines while handling walk-in traffic, phone lines, and e-mail. Excellent interpersonal and oral and written communication skills. Good organizational skills and close attention to detail. Ability to follow directions, take initiative, and follow through on assignments. Successful problem solving skills. Excellent computer skills with knowledge of spreadsheets, databases, social media, web updating, and Macintosh computers. Good keyboarding speed and accuracy. Experience or knowledge of College of Liberal Arts and University policies and procedures related to student and academic life and University financial systems. Experience with event planning and arrangements. Ability to lift and move up to 30 pounds. Experience with PeopleSoft and CCS.
How to apply: Apply via job portal.